Streamline yourRTO Compliance
Australia's first fully optimised and integrated platform for RTO compliance, audit, and quality assurance. Get back to better compliance faster than ever.
Built for 2025 Standards
Pre-loaded with the new NVR Outcome Standards effective July 2025
Everything Connected
Compliance schedules, validation plans, and improvement all linked together
Audit-Ready Evidence
Complete audit trails, digital signatures, and exportable reports
Compliance Shouldn't Be This Hard
Managing RTO compliance with spreadsheets, shared drives, and disconnected systems creates risk, wastes time, and leaves gaps auditors will find. The new 2025 Outcome Standards demand a better approach.
Scattered Documentation
Your TAS documents are in one folder, trainer qualifications in another, validation records somewhere else. Finding evidence during an audit becomes a treasure hunt.
Manual Tracking
Spreadsheets for expiry dates, sticky notes for follow-ups, emails for approvals. Important deadlines slip through the cracks.
No Audit Trail
When did that policy get approved? Who reviewed the trainer's competency? Without audit trails, you cannot prove compliance.
Disconnected Systems
Complaints that should trigger CI entries. Validation findings that should update your TAS. Nothing talks to anything else.
Qualticks brings everything together in one purpose-built platform.
Everything you need to stay compliant
Stop juggling spreadsheets and disconnected tools. QUALTICKS brings order to chaos with a powerful, integrated compliance ecosystem built for Australian RTOs.
Core Compliance
Stay ahead of every compliance obligation with structured workflows and the 2025 NVR Standards pre-loaded.
Create compliance schedules aligned with your audit cycle. Assign reviewers, track obligations through to completion with evidence attachments and outcome recording.
The 2025 NVR Outcome Standards are built into QUALTICKS from day one. Track all four Quality Areas, every Standard, and each Performance Indicator.
Plan, execute, and report on validation activities with digital signatures. Risk scoring, validation templates, and automatic CI integration.
Training Management
Prove workforce competency and plan training delivery with structured workflows and version control.
Centralise TAE qualifications, vocational credentials, licence tracking, and professional development records. Map competencies to units of competency.
Build compliant TAS documents with our 21-step wizard. Version history, approval workflows, and PDF export for stakeholder distribution.
Plan week-by-week training delivery with activity scheduling, trainer assignments, and TAS alignment. Auto-save and PDF export.
Quality & Documentation
Centralise policies, procedures, and complaints with complete audit trails and expiry tracking.
Structured document repository with version control, approval workflows, and automated expiry reminders at 30, 14, and 7 days.
Branded public portal for complaint submission, case management with SLA tracking, and automatic CI integration.
Track improvements from identification through to verified effectiveness. Auto-created from validation findings and complaint outcomes.
Operations
Document industry engagement, manage tasks, and maintain policy compliance across your RTO.
Record stakeholder engagement, link to training products, and demonstrate industry relevance as required by Standard 1.2.
Task register with reminders, entity linking, and team collaboration. Due date tracking with automated reminders.
Map policies to regulatory obligations, track approvals, and maintain currency. Gap analysis shows which obligations lack policy coverage.
Enterprise-Grade Security for Sensitive Data
RTOs handle sensitive personal information. QUALTICKS protects your data with enterprise-grade encryption, multi-factor authentication, and comprehensive audit logging. Your data stays in Australia, accessed only by authorised users.
Encryption
Bank-level encryption protects all your sensitive data. Your information is secured whether it's stored in our system or being transferred.
- Bank-level encryption
- Protected when stored & transferred
- Secure login sessions
Authentication
Extra login protection with verification codes sent to your phone or authenticator app. Backup codes available if you lose access to your device.
- Two-step verification
- Backup codes if you lose your phone
- Protection against repeated login attempts
Access Control
Control exactly who can see and do what in your system. Staff can belong to multiple RTOs with permissions tracked for each organisation.
- Six user permission levels
- Support for multiple RTOs
- Staff only see what they need
Audit Logging
Every action is recorded with a complete history of who did what and when. See exactly what changed, including the before and after values.
- Complete activity history
- See what was changed
- Records cannot be altered
Australian-hosted infrastructure
Independently audited security
Regular security assessments
Your data is always protected
Insights for Every Role
Role-based dashboards, executive reporting, and PDF exports for audits and boards. Every dashboard is designed for the decisions that role needs to make.
Executive Dashboard
High-level compliance posture, risk indicators, and key metrics. Export to PDF for board reporting.
Compliance Dashboard
Schedule progress, obligation status, and upcoming deadlines at a glance.
Training Dashboard
TAS status, UDP coverage, and delivery planning overview.
Validation Dashboard
Validation plan progress, upcoming validations, and risk scoring.
Document Dashboard
Upcoming expiries, pending approvals, and document status.
Complaints Dashboard
Open cases, SLA compliance, and trend analysis.
Built for RTO Compliance Teams
Whether you are a one-person compliance team or a multi-site training organisation, QUALTICKS scales with you.
Compliance Managers
You are responsible for keeping the RTO audit-ready. You need visibility across all compliance activities, from trainer qualifications to validation schedules. QUALTICKS gives you that single source of truth.
Training Managers
You oversee training delivery and quality. You need to ensure TAS documents are current, UDPs are planned, and trainers are qualified. QUALTICKS connects training operations to compliance requirements.
RTO Owners/CEOs
You need assurance that compliance is under control without diving into the details. The executive dashboard gives you high-level visibility and exportable reports for board meetings.
Trainers & Assessors
You need to maintain your profile, track your PD hours, and access the documents relevant to your units. QUALTICKS makes it easy to stay compliant without administrative burden.
RTO Types We Serve
Frequently Asked Questions
Everything you need to know about QUALTICKS and RTO compliance management.
Still have questions?
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